How Many Wedding Programs to Order?

How many wedding programs do you need to buy? This number typically depends on several factors, including how many guests you're expecting. In the next section, we'll provide advice on determining the right number of these materials to purchase.

A wedding ceremony usually consists of several events based on the wedding plan. You might not have enough time to tell all the wedding guests about all the events out there. Wedding programs can be a solution for you in such a situation. In case you don’t know, the wedding program is like a brochure that guides the guests about the wedding. It includes all the details and proceeding about the wedding.

The wedding document is a great way to make it easier for the guest to understand what they are going to get. In the below part of the article, we will let you know how many of it you will require for the ceremony. Keep reading the article to know everything you need to know about the wedding programs.

How Many Wedding Programs to Order?

As we said earlier, the wedding program helps to guide the guest about the wedding ceremony. Although they are an important detail about the wedding, it is not something compulsory. When it comes to the wedding programs, wedding expert shows a mixed reaction. Some of them say it is highly recommended while some other things that it is not that important. What we will say is if you are going to have a formal wedding, the wedding programs can be useful.

If you are going to have an informal or short ceremony, the wedding program might not be that useful. You might already know that wedding programs also require a decent budget. It is important to know how many of them you should print to avoid wastage and save some bucks.  Now let’s talk about the number of wedding programs you will require.

Well, it depends on several things. Such as, you how many guests will be there at the wedding. Note that you don’t require a wedding program for each guest. That is because there will be a lot of couples, kids, and close family members who don’t require this guide.  As per some experts, you will require wedding programs for 85% of the guests. So, considering the average guest headcount as 150, you will require around 130 programs.

If you are going to host around 100 guests, you will require around 85 of the programs. For 200 guests, you might go for something around 160 or 170. Note that all the guests are going to join the ceremony. Moreover, many of them will be in couples and you can assign one for each couple. So, even if you run out of programs during the wedding, it is not going to be a big issue.

How to Outline the Wedding Programs?

It might be confusing to decide what to include in the wedding program or whatnot. Below, we will let you know about the steps you need to follow to end up with a decent wedding program that everyone will like.

Step 1

Before you begin, prepare a plan for how you want to put the required information on the wedding program. The doc should include the required information about the wedding. Common things that should include is your name, the location of the ceremony, the date of the wedding. Then it should include a welcome message and then the outline of the proceedings. It might also include the name of persons participating in the ceremony.

Step 2

In this step, you need to decide about the details of the proceedings. You can simply write the name of the processionals following the usual order. This might include the welcome, reading, exchange of vows, and the end/ kiss. You can include the name of the readings and hymns if it is going to be a religious wedding.

Step 3

Once you have completed the other works, you need to write the name of the persons that will participate in the wedding. This list should start with the name of the parents of the bride and groom. Then it should include the bridesmaids and groomsmen. Make sure to put the name of the groom’s men and maid of honor at first on each list.

The list of the name also includes the name of the flower girl, ring bearer, readers, ushers, and the officiant. Make sure to add the title (ex.: father) while writing the name of the officiant.

Step 4

You might also include a note to let the guest know a bit more about the wedding. Such as, you can talk about how you know each other, the meaning of the venue, how you know the bridesmaid or ring bearer, etc. You can also mention the absence of someone you love like the grandparents.

Related Questions

How Much the Wedding Programs Cost?

The cost of the wedding program can vary on a large scale based on several factors including the headcounts, template, papers, etc. Usually, the cost of the wedding programs varies from $100 to $500. This will also vary based on whom you are ordering them. One thing you can do to cut the cost is to design and print your own wedding programs. You will find some great free wedding program templates available online.

What are Some Other Things That Wedding Program Can Include?

Your wedding program doesn’t need to be boring. You can add a lot of things to the one we have mentioned above. Such as, you can add a short love story of yours with a couple of photos. An infographic about the timeline of the relationship. Explanation of a special or unique event in the wedding. You can also talk about the persons who assisted to make the wedding happen.


The wedding program is something that is optional. But having it can be a great idea to give a highlight of the events to the guests. We hope that this article will help you to understand how many wedding programs you should order.

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